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N-DEx Training Overview

Training Overview

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1. Document Purpose

The purpose of this document is to provide criminal justice agencies with an informational overview of the various training options available. Note: Per N-DEx Policy Manual, CSAs shall ensure, directly or through local delegation, that users are trained on N-DEx policy matters, emphasizing data use rules (see N-DEx Policy Manual).

2. Computer-Based Training (CBT)

The CBT modules are the foundation of N-DEx training. It is recommended that users complete applicable CBT modules before using the N-DEx system. The CBT modules are self-paced and are located on the LEO homepage at www.leo.gov, the N-DEx system (under the Training Tab), and online at the FBI’s Virtual Academy website. The CBT modules are also available on computer disc via request to the N-DEx Program Office via ndex@leo.gov or (304) 625-4242.

Each CBT is designed to be completed in approximately 30 minutes. Modules currently available include: User Overview; Initiating System Policies (Sharing and Security); Search; Visualization; Subscription and Notification; Collaboration; Administrative Roles; Data Sharing; and Data Management.

The user population of N-DEx is expected to fall within three main segments—executives/managers, system users, and system administrators. Suggested training modules for each segment are listed below:

Executives/Managers—the policy makers and supervisors of each criminal justice agency. Suggested modules:

  • User Overview

  • Initiating System Policies

System Users—the officers, detectives, analysts, and/or other criminal justice agency personnel who are expected to be the core user group of the N-DEx system. Suggested modules:

  • User Overview

  • Search

  • Visualization

  • Subscription and Notification

  • Collaboration

System Administrators (source data administrators, security [auditor] administrators, training administrators, NIBRS administrators, automated processing administrators, and user administrators)—the technical system administrators responsible for managing individual user accounts, establishing roles, assigning sharing groups, and managing the data submitted to the N-DEx system. Suggested modules:

  • User Overview

  • Data Sharing

  • Data Management

  • Administrative Roles.

3. Train-the-Trainer

The approach for N-DEx training is to utilize the current FBI CJIS train-the-trainer methodology. Each CSO is responsible for training the N-DEx users under his/her authority. Upon request, the N-DEx Program Office will train criminal justice agency trainers and users. The N-DEx Training Team has prepared instructional materials including lesson plans, class objectives, PowerPoint presentations, N-DEx system screen captures, etc. These training materials can be provided in both hard and soft copies to all criminal justice agency trainers with implementation strategies, and various training approaches. The curriculum has been designed to be flexible, permitting the lessons to be tailored to the audience. The instructional materials are compliant with the FBI’s police instruction criteria.

The train-the-trainer instruction is expected to take one full day. The class covers the N-DEx system and functions, building upon the CBT modules. Instruction is accomplished through student interaction with the N-DEx operating system. Upon completion of training the student will:

  • have an understanding of the system overview;

  • know how to navigate through the FBI N-DEx Users Manual version 2.2;

  • define the data sharing levels;

  • describe how data is submitted and managed in the N-DEx system;

  • perform various types of searches on the N-DEx system;

  • utilize the Visualization tool to represent search results;

  • establish and participate in a Collaboration group;

  • have an understanding of N-DEx system administrative roles; and

  • set up a Subscription and view a Notification.

The train-the-trainer curriculum is designed to provide N-DEx system training to criminal justice agency instructors in a laboratory setting, combined with practical application in a classroom setting. Thus, the train-the-trainer experience will instill knowledge of the system and training confidence which the trainer will use to act as the on-scene N-DEx expert. The train-the-trainer course can also be provided to CSO-level training personnel upon request of the CSO.

4. User Training

If there is a specific need by a criminal justice agency, a tailored user training session(s) may be requested by contacting the N-DEx liaison specialist. The N-DEx Program Office’s ability to meet user training requests is solely dependent on resource availability and the training schedule.

5. System Administrator Training

If there is a specific need by a criminal justice agency, a N-DEx system administrator training session may be requested by contacting the N-DEx liaison specialist. This instruction is designed for criminal justice agency personnel serving an agency in one or more N-DEx system administrative roles (i.e. source data administrators, user administrators, security [auditor] administrators, training administrators, NIBRS administrators, and automated processing administrators).

The class covers the N-DEx system administrative roles, each administrator’s responsibilities, and system functionality, as well as tools available to perform those duties. It is expected to take one full day, but is flexible in that it is compartmentalized into system roles. Each N-DEx administrator may take all system role segments for his/her background or attend only the system role training segment(s) for his/her assigned role. Instruction is accomplished through student (system administrator) interaction with the N-DEx operating system The N-DEx Program Office’s ability to meet system administrator training requests is solely dependent on resource availability and the training schedule.

6. Users Manual

The FBI N-DEx Users Manual is another resource for N-DEx trainers. It is available in an electronic format on the LEO Homepage at www.leo.gov and within the N-DEx system via the online “Help” link. The N-DEx Users Manual is divided into searchable segments and explains system features in a step-by-step format.

N-DEx Links
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- N-DEx Home

Participation Resource Center for Criminal Justice Agencies
- Brochure
- Benefits
- User Access
- Data Connectivity & Submission Guide (pdf)
- Data Integration Guide (pdf)
- Data Contribution Checklist
(pdf)
- Data Sharing Worksheet (pdf)
- Audit Information
- Policy & Operating Manual (pdf)

- Privacy Impact Assessment
- System of Records Notice (pdf)

How N-DEx Can Help Your Agency
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